Classic Wallabies Inc.  (“Classic Wallabies”, “we” or “us”) takes your privacy seriously. The purpose of this Policy is to explain the ways in which we handle your personal information to protect your privacy whilst also enhancing the way we cater for your interests and improve our administration of Rugby in Australia.

The Policy applies to both Participants and Supporters of Rugby.  The term Participants as used in this Policy includes players, match officials, coaching staff, administrators, volunteers and other individuals involved in playing, officiating and administering our game.  The term Supporters as used in this Policy includes fans, ticket purchasers, visitors to our websites, members of a Rugby club, and other individuals and entities who have an interest in or connection with Rugby.

If you do not wish to provide your personal information to us, you may not be able to participate in the competitions we administer, or we may not be able to provide you with the product or service you are after. 

We collect your personal information to help administer the game of Rugby in Australia and to improve the way in which we interact and communicate with our Supporters and Participants.  Rugby as a game, and sport as an industry, has changed considerably in recent years and we are always looking to develop our understanding of the preferences and interests of our Participants and Supporters. 

Equally, we understand that your personal information is sensitive and important to you and we will only store and use your personal information for legitimate reasons connected to our administration of Rugby. It is our aim to be open, transparent and accountable in how we handle your personal information. We are always endeavoring to improve the accuracy and currency of the information we hold about you to help serve the purposes for which we hold it.

We understand the importance of keeping your personal information safe and secure. We have taken significant steps to protect your personal information from misuse, loss, unauthorised access or disclosure. These steps include implementing strict confidentiality practices for employees, contractors and service providers, and investing in security software to protect against the possibility of cyber-attack or other external threats. Classic Wallabies also undertakes regular system penetration testing to ensure that your information is protected whilst in our possession.

Further, we will take reasonable steps to delete or de-identify personal information if it is no longer needed for any legitimate purpose. This requirement does not apply where the information is contained in a Commonwealth record or where we are required by law to retain the information.

Where possible we will collect personal information directly from you. We may collect your personal information on paper-based or electronic forms (online), over the phone or when you engage with us on social media or via one of our websites. We will notify you of the collection of your personal information and will tell you why we are collecting it and how we plan to use it, unless these things are obvious at the time when the information is collected.

We may also receive information about you from third parties such as ticketing agencies, government, broadcast or commercial partners, websites or social media applications, or other public or commercial data sources.  The information we collect from you is subject to this Policy.  The information collected from third parties is subject to the privacy practices of those parties.

We collect personal information from Supporters in the course of administering the game of Rugby in Australia, for example when we provide Supporters with services such as:

Purchasing tickets for Rugby matches in Australia;

Buying Rugby merchandise online;

Entering competitions and promotions;

Attending Rugby hospitality events;

Subscribing to our membership programs or newsletters; and/or

Accessing our websites, apps or social media platforms.

If you are a Supporter, the personal information that we collect and hold may include but is not limited to:

Your name, age, billing and/or shipping address, email address, gender, occupation and telephone number;

Your game attendance history;

Your Rugby club affiliation/s;

Opinions and beliefs provided via surveys and questionnaires;

Your credit card information;

Details of items ordered or purchased from us; and

Cases and queries you have raised with us.

The information we hold about you is primarily in electronic form.  The information we collect is held by Classic Wallabies and its service providers in multiple systems including local storage, cloud based and third-party systems (such systems may have data storage facilities offshore).  If you would like further information on Classic Wallabies’s data holding arrangements, please contact the Privacy Officer listed below. 

You may visit our websites and other digital platforms without identifying yourself. If you identify yourself (for example, by signing in), any personal information you provide to us will be managed in accordance with this Policy. When you visit our websites and other digital platforms, our systems may record certain information about your use of those websites, including which web pages you visited and the time and date of your visit.

We may use ‘cookies’, web beacons and other technologies on our website and applications to collect some personal information about you including information about your use of our services (for example, third party websites you visit so we may understand your preferences for products and services).  We will treat this information in the same way as other personal information we collect about you.  You can use the settings in your browser to control how your browser deals with cookies.  However, in doing so, you may be unable to access certain pages, features or content on our website.

We may also collect ‘IP addresses’ relating to you when you access and use the websites. We may collect and manage IP addresses for internet session management and security purposes.

We will provide you with the option of dealing with us anonymously or by pseudonym where it is lawful and practicable. However, choosing to do so may mean that you cannot participate in our programs. For example, it would not be possible for you to be involved as a participant without identifying yourself.

How do we use and disclose your personal information?

We may use and disclose personal information for a range of administrative, management and operational purposes including:

• Planning, managing, monitoring and evaluating our programs and competitions;
• Training staff, contractors and volunteers;
• Risk management;
• Responding to and managing our legal liabilities and claims;
• Investigating any integrity related matters, including bringing disciplinary/regulatory proceedings;
• Responding to enquiries and complaints regarding our services;
• Obtaining advice from consultants and other professional advisers; and/or
• Data analysis, enrichment and research, including matching and analysing it with third party data to help determine which products or services you may be interested in.

From time to time, we may contact you to provide you with information regarding other products, programs and services offered by us. This may include newsletters or other communications about our programs, and promotional offers regarding our competitions, events and merchandise. This may also include offers from other Australian Rugby Bodies, our corporate partners, broadcasters and sponsors who may also contact you directly to promote and market their products and services. For an up to date list of the corporate partners from which you may receive such offers, please visit the partner page of Classic Wallabies or Legends Series 2025..

If you do not wish to receive marketing material from Classic Wallabies, other Australian Rugby Bodies or their corporate partners, broadcasters or sponsors please click the unsubscribe link found in the footer of emails or at the bottom of text messages you receive. We will always provide a simple notice or option allowing you to express a wish not to receive any further direct marketing communications. You can also contact us at any time to let us know that you would like to be removed from our direct marketing lists. Contact information for the Classic Wallabies Privacy Officer is listed below.

In some cases, we may transfer personal information about you to individuals or organisations that are based overseas (such as World Rugby) as a part of our administration of Rugby competitions, promotions, integrity matters, research or other projects. We also use a range of leading service providers, some of which have operations based outside Australia (examples include Mailchimp, Google and Meta). Some of the countries where your data may be stored include Ireland, the United States, New Zealand, and Singapore, and other countries from time to time.

Whenever we transfer your personal information to individuals or organisations based overseas or with operations overseas, we will take reasonable steps to ensure that the recipient of the information upholds the same standards of fair handling of information and equivalent privacy protections as are available in Australia. For example, Classic Wallabies may require appropriate contractual clauses with third parties that ensure their compliance with applicable privacy laws.

You may request access to the personal information Classic Wallabies holds about you and can request the correction of your personal information if it is not accurate or complete. If you would like to do so, please contact the Classic Wallabies Privacy Officer noted below. Subject to any lawful grounds for withholding the requested information, we will endeavour to provide it to you in a timely manner. If your request is denied, we will provide you with the reasons for our decision, and the mechanism available to complain about any such decision.

You may also update your personal information online by logging onto the relevant Classic Wallabies website or platform.  For example, if you have a Rugby ID (a personal account for accessing Classic Wallabies services, websites and portals such as Rugby Xplorer), you can use your credentials to login and manage your personal information at any time.  It is your responsibility to ensure the personal information we hold about you remains accurate and up to date.  If you don’t have a Rugby ID, you can still manage your preferences and opt out of communications by accessing links in emails and other communications we send you or otherwise by contacting Classic Wallabies. 

You may request the deletion of your personal information in some circumstances, such as when Classic Wallabies no longer needs the information, your consent is withdrawn or you validly object to the processing of your information. If you are entitled to deletion we will comply with your request as soon as practicable. However please note it is possible that certain residual information will remain in our databases or may otherwise need to be maintained by Classic Wallabies for valid reasons (such as, for example, record-keeping or compliance with legal obligations).

You have the right to request the personal information held by Classic Wallabies for the purpose of transferring it to a third party of your choice. If you request your information for this purpose, we will provide it to you or transfer it to the nominated third party in a commonly-used, machine-readable format.

You may contact the Classic Wallabies Privacy Officer to complain about any aspect of Classic Wallabies’s privacy practices. The Privacy Officer’s contact details are below. We will respond to your complaint within a reasonable period of time and will inform you of the next steps that we or you may take in respect of your complaint.

Classic Wallabies has in place a Data Breach Procedure & Response Plan. Accordingly if there is any loss, unauthorised access or disclosure of your personal information that is likely to result in serious harm to you, Classic Wallabies will urgently investigate the matter and notify you and the Australian Information Commissioner (if applicable) as soon as practicable.

This Policy was updated in February 2021. We may update the Policy from time to time to keep it current with privacy law in Australia and other relevant jurisdictions, in which case we will post the updated Policy on our websites. Please check back periodically to see if our Policy has been updated.

If you would like to access the personal information that Classic Wallabies holds about you, if you have any questions or issues with this Privacy Policy, or if you wish to make a compliant, please contact:

Privacy and Data Protection Officer

PO BOX 800, Surry Hills NSW 2010

E: info@classicwallabies.com.au

T: (02) 8005 5555